Case Study: How Canto & Figma Transformed Freelancer Collaboration

Industry: Fast Casual Restaurant

Manager: Emily Sheridan, Creative Operations Manager

Introduction

Managing creative projects with freelancers can feel like juggling a dozen moving pieces—especially when secure asset sharing is involved. As a Creative Operations Manager, my goal was to streamline this process, making it faster and more efficient without compromising security.

Before implementing Canto and Figma, our team spent too much time on manual steps to grant freelancers access to assets behind our corporate firewall. The result? Slow workflows, miscommunications, and security concerns. But with the right tools, we turned a time-consuming, multi-step process into a seamless, scalable workflow.

The Challenge

Freelancers played a crucial role in helping us meet our creative demands, but sharing assets securely was a logistical headache. Each project required:

• Multiple approvals to grant freelancers access to assets

• Tedious back-and-forth emails for file sharing

• Manual version control, leading to inconsistencies and delays

We needed a secure, scalable solution to simplify collaboration while keeping our assets protected.

The Solution: Canto + Figma = Game-Changer

To eliminate inefficiencies, we introduced Canto (a digital asset management platform) and Figma (a real-time design collaboration tool). Here’s how they revolutionized our workflow:

• Canto: Secure & Simple Asset Sharing

  • Cloud-based storage: Freelancers could access pre-approved files without complex permissions.

  • No more firewall headaches: Eliminated the need for IT workarounds.

  • Controlled access: Ensured only the right people had file permissions.

    
    

• Figma: Seamless Real-Time Collaboration

  • Instant feedback: Designers and freelancers could work on files simultaneously—no more endless email chains.

  • Faster iterations: Quick adjustments meant fewer delays in approvals.

  • Version control: Eliminated confusion over outdated file versions.

The Results: Faster, Safer, and More Efficient

• Time Savings: What used to take hours now takes minutes.

• Stronger Security: Pre-set permissions protect assets without extra IT involvement.

• Smoother Collaboration: Real-time teamwork eliminates bottlenecks.

• Scalability: Freelancers can easily integrate into projects without workflow slowdowns.

Conclusion

By leveraging Canto and Figma, we transformed freelancer collaboration from a slow, manual process into a fast, secure, and scalable workflow. Now, our team can focus on delivering top-notch creative work—without the operational headaches.

Ready to be more efficient in 2025? Let’s make it happen! Learn more about how Momentum Marketing Collective can help you.

This blog was created with ai as my co-pilot.